PRIVACY PROTOCOLS

Canada Game Academy ("we," "our," or "the Academy") is committed to protecting the privacy of our students, website visitors, and partners. Operating from Montreal, Quebec, we adhere to the highest standards of data protection, including the Act respecting the protection of personal information in the private sector (Law 25) and federal PIPEDA regulations.

1. Data Collection Architecture

We collect information to facilitate enrollment, improve our Learning Management System (LMS), and ensure campus security. The data points we ingest are categorized as follows:

1.1 Identity Data (Direct Input)

Information you voluntarily provide via our terminal interfaces, application forms, or direct communication channels:

• Full legal name and preferred alias.
• Contact coordinates (Email address, phone number, physical residence).
• Professional portfolio links (ArtStation, GitHub, LinkedIn).
• Payment processing details (processed via Stripe encrypted gateways; we do not store raw credit card numbers).

1.2 Telemetry Data (Automated)

When you interface with canadagame.net, our servers automatically log standard diagnostic data:

• Internet Protocol (IP) address and geolocation estimation.
• Browser user-agent string and device specifications.
• Session duration, pages accessed, and interaction heatmaps.
• Referrer headers (identifying which source linked you to our mainframe).

2. Purpose of Processing

Your data is utilized strictly for mission-critical operations. We do not monetize your personal information by selling it to third-party data brokers.

2.1 Academic Administration

To process your application, verify prerequisites for Unreal/Unity courses, issue acceptance letters, and manage student records within our internal database.

2.2 System Optimization

To analyze traffic patterns, defend against DDoS attacks, and optimize the rendering performance of our digital assets for various devices.

2.3 Communications

To transmit course syllabi, workshop schedules, industry event invitations, and critical system alerts. You may opt-out of non-essential marketing transmissions at any time.

3. Data Storage & Security

We employ enterprise-grade security measures to protect your digital footprint.

• Encryption: All data in transit is secured via TLS 1.3 (Transport Layer Security). Data at rest in our databases is encrypted using AES-256 standards.
• Access Control: Only authorized personnel (Admissions Officers and Senior Administrators) possess decryption keys to access sensitive student files.
• Retention Period: Student records are retained for the duration required by Quebec Ministry of Education regulations (typically 5 years post-graduation), after which they are securely purged.

4. Third-Party Subsystems

We integrate with trusted third-party providers to extend our functionality. These partners are vetted for GDPR and PIPEDA compliance:

• Stripe / PayPal: Financial transaction processing.
• Google Analytics 4: Anonymized traffic analysis.
• Mailchimp: Email newsletter distribution.
• Discord: Community server management and live classroom interaction.

5. User Rights (Quebec Law 25)

Under Quebec's modernized privacy legislation, you possess specific rights regarding your personal information:

• Right to Access: You may request a copy of all data we hold about you.
• Right to Rectification: You may request corrections to inaccurate or incomplete data.
• Right to Erasure (Right to be Forgotten): You may request the deletion of your data, provided it is not required for legal or tax record-keeping.
• Right to Withdraw Consent: You may revoke permission for data processing at any time.

6. International Data Transfers

While our HQ is in Montreal, some of our cloud infrastructure (AWS/Azure) may replicate data to servers located in the United States or Europe for redundancy. By using our services, you acknowledge that your data may be processed outside of Canada under comparable security standards.

7. Contact Headquarters

To exercise your rights or report a privacy breach, contact our designated Privacy Officer.